Sample report gallery
These are the documents Fabric Inspection Software produces from one inspection. The roll report and lot summary below are live, generated from rolls in our demo workspace and labelled sample data, each with a printable version you can save as PDF. The others are described field by field so you can compare them with your current paper or Excel formats.
Roll header (roll and mill roll number, PO, lot, fabric, GSM, shade, mill, inspector), the buyer's scoring system and limit, a defect table with yard, type, points, size, direction and photo count, the roll map, the formula behind the result, bow / skew / width / length checks, shade (L*a*b*, ΔE, band, 555 code), GSM and shrinkage, and signature lines.
Every roll in the lot or PO with yards, width, shade, defects, points and result; passed, failed and pending counts, pass rate, total and passed yards, lot average against the lot-average limit, and the first / second / reject split, followed by each roll's own section.
Number, mill and GSTINs, PO, lot and roll, the reason (failed points, failed checks or length shortage), yards × rate = amount, the roll map, defect table, every defect photo, check results and the maths. The mill opens it through a link that works only once the note is sent, for 90 days.
Exports to Tally XML or Busy CSV once sent.
Per lot: the reference (lot standard or first roll), the ΔE formula and tolerance, then each band A, B, C… with its rolls, L*, a*, b*, ΔE to the reference and 555 code, plus rolls still without a reading. Printed for the cutting room so rolls of one band are cut together.
Every mill ranked with grade A–D and score, rolls inspected, pass rate with a monthly trend line, average points, claims raised and recovered, length shortage and bow / skew / width failures, and the top defect. Printable and exportable as CSV.
The roll's sticker with roll ID, PO, lot, shade, size, mill, buyer, stage and result; and a cut plan sheet listing each marker lay's start and end yard between defect zones with the expected yield.
Exports keep fixed column names so an Excel lookup or an ERP import is set up once. New columns are only ever added at the end.
| File | Columns, in order |
|---|---|
| Rolls CSV | roll_no, mill_roll_no, po, lot, shade, mill, buyer, fabric, gsm, length_yd, width_in, status, quality, defects, points, points_per_100, limit, result, finished_at, scoring_system, ticket_length_yd, shade_band |
| Defects CSV | roll_no, defect_code, defect, points, position_yd, size_in, run_yd, direction, source, photos, logged_at |
| Checks CSV | roll_no, check, measured, reference, pct, limit, result, tested_at |
| Busy debit notes | Date, Vch No, Party Name, Party GSTIN, Qty (yd), Rate, Amount, Roll, Lot, PO, Narration |
| SAP QM-style results | BATCH, PURCHASE_ORDER, MATERIAL_TEXT, LENGTH_YD, WIDTH_IN, SCORING_SYSTEM, TOTAL_POINTS, POINTS_PER_100, LIMIT, USAGE_DECISION, GRADE, INSPECTION_DATE, VENDOR |
| Scorecards CSV | mill, grade, score, rolls, pass_rate_pct, avg_points_per_100, claims_inr, recovered_inr, shortage_pct, check_fail_pct, trend |
A paper inspection sheet records the same defects, but the points are added by hand, the per-yard cap is easy to miss, photos sit in someone's WhatsApp, and the buyer's format is retyped in Excel in the office. The reports above come from the record made at the frame: the maths is done once, the buyer's own system and limits are applied, the photos are attached to the defect they show, and the same record produces the buyer report, the mill claim and the ERP file. See the comparison with paper and Excel for the trade-offs.
Each buyer standard sets the report language, logo, photos and roll map, the scoring system and unit, and the limits that decide PASS or FAIL. Buyer-branded templates beyond those options, and white-label reports, are set up on request on the Group plan. To see how each field is filled, read the buyer report format page or our guide to the fabric inspection report format for export buyers; for the scoring behind the numbers, compare the 4-point, 10-point and Graniteville systems.
Yes. The roll report and lot summary linked on this page are generated live by Fabric Inspection Software from rolls in our demo workspace, labelled sample data. Each has a printable version you can save as PDF. The other documents on this page are described field by field rather than invented.
Partly. Each buyer standard sets the report options: your logo, photos, roll map and report language, plus the scoring system, unit and limits. The report title, buyer and standard follow the roll. Fully custom layouts and white-label reports are set up on request on the Group plan.
As a read-only link that expires when you choose, plus its print or save-as-PDF version. Fabric Inspection Software can send it by email or WhatsApp from the report page or automatically for every roll, failed rolls or the finished lot; new workspaces run in sandbox until channels are connected.
The rolls CSV has fixed columns: roll_no, mill_roll_no, po, lot, shade, mill, buyer, fabric, gsm, length_yd, width_in, status, quality, defects, points, points_per_100, limit, result, finished_at, scoring_system, ticket_length_yd and shade_band. Defects, checks and ERP files have their own layouts, listed on this page.
Yes. The mill-facing debit note link shows the roll map, the defect table, every defect photo and the maths behind the claim, plus bow, skew, width and length results. It only works once the note is sent and for 90 days after, so drafts are never visible outside your team.
We load your defect master, buyer limits and report layout, then train your inspectors on the floor in Tirupur, Surat or Ludhiana, or over a video call. 14-day pilot, no card. Plans start at ₹4,999 a month with unlimited rolls, and every result follows the ASTM D5430 4-point rules and your buyer's own limit.
