For garment exporters
Fabric inspection software for garment exporters: check incoming fabric, claim from the mill
A defect found after cutting is the exporter's loss. A defect found at goods-in, with photos and points, is the mill's. Fabric Inspection Software helps garment exporters inspect incoming fabric to the buyer's sampling plan and scoring system, and turns failed or short rolls into debit notes the mill can check.
From goods-in to the cutting table: how does it work?
Receive
Import the mill's packing list as CSV, or register rolls by hand. Each roll keeps its mill ticket length.
Sample
The lot page draws the buyer's sample and marks the rolls to inspect; 100 % when the sample fails.
Inspect
Defects by tap or voice with photos, under the buyer's scoring system, plus width, length, bow and skew.
Claim
Failed and short rolls draft debit notes with evidence; send them to the mill and export to Tally or Busy.
Step five is the cutting room: each roll's QR label opens its roll map, the cut plan lays your marker lengths between defect zones, and shade bands say which rolls to cut together.
How many incoming rolls should an exporter inspect?
As many as the buyer's manual asks for. Fabric Inspection Software stores the sampling plan on the buyer standard: every roll, a percentage of rolls (10 % is a common fabric convention), the square root of the roll count, or the sample size from the ISO 2859-1 / ANSI Z1.4 general inspection level II table using the number of rolls as the lot size. The lot page draws a random sample you can reproduce, shows how many sampled rolls are inspected and failed, and tells you to switch to 100 % when failed rolls exceed the buyer's accept number.
How are length shortages claimed?
Measure the roll on the inspection machine and enter the measured length against the mill ticket. When the shortage is above the buyer standard's tolerance, the roll gets a quantity claim for the missing yards at the PO rate or the mill's default rate, even if it passed on points. A roll that fails on points or on bow, skew or width is claimed in full. Every claim carries the roll map, photos and the maths, and the mill's link only opens once the note is sent.
How do claims reach the mill and the accounts team?
From the debit note, send it by email or WhatsApp, or set the mill to receive notes as soon as they are drafted. New workspaces run in sandbox, where messages wait in the Outbox with a click-to-send WhatsApp link until your email and WhatsApp Business channels are connected. Sent notes export as Tally XML vouchers or a Busy CSV, so accounts adjust the next mill invoice without retyping. The mill's record feeds the supplier scorecard used when placing the next order.
What does the cutting room get?
The roll map shows where the defects sit, and the cut plan lays one to three marker lengths between the defect zones with an allowance you choose, listing each lay's start and end yard and the expected yield. Shade bands from spectrophotometer readings tell the spreader which rolls belong together. Read about the reports and sheets each step produces, or see which plan includes debit notes: they start on the Exporter plan at ₹14,999 a month for 3 units and 20 inspectors.
Questions from garment exporters
How should a garment exporter inspect incoming fabric?
Sample each lot to the buyer's plan, inspect the sampled rolls under the buyer's scoring system, check width, length, bow, skew and shade, and hold failed rolls before cutting. Fabric Inspection Software draws the sample, scores the rolls live and drafts the claim to the mill.
Can we claim for length shortage as well as defects?
Yes. Record the measured length against the mill ticket; when the shortage is above the buyer standard's tolerance, Fabric Inspection Software drafts a debit note for the missing yards at the PO or mill rate, even if the roll passed on points. Failed rolls are claimed in full.
How many rolls do we need to inspect?
Whatever the buyer's plan says: every roll, a percentage (10 % is a common convention), the square root of the roll count or ISO 2859-1 level II sample sizes. Fabric Inspection Software draws the sample per lot and switches the lot to 100 % when failed rolls exceed the accept number.
Does the cutting room get anything from the inspection?
Yes. Each roll's QR label opens its roll map, and the cut plan lays your marker lengths between defect zones and shows the expected yield, so cutters plan the lay before spreading. Shade bands tell them which rolls to cut together.
How are claims sent to the mill?
By email or WhatsApp from the debit note, or automatically when it is drafted if you switch that on for the mill. The mill gets a link with the roll map, photos and maths, valid for 90 days. New workspaces run in sandbox, with click-to-send links, until channels are connected.
Inspect the first roll the same day
We load your defect master, buyer limits and report layout, then train your inspectors on the floor in Tirupur, Surat or Ludhiana, or over a video call. 14-day pilot, no card. Plans start at ₹4,999 a month with unlimited rolls, and every result follows the ASTM D5430 4-point rules and your buyer's own limit.